It is important to make informed choices about appropriate use of etools and cloud services, taking into consideration both benefits and risks. Use the chart below to see at a glance if an item has been assessed and whether or not it is permissible to maintain a specific data type in a UF or external vendor cloud.
Before use at UF, eTools and cloud services must be go through an approval process involving Information Security, the Privacy Office and other units as needed. If there is a tool not listed below that you need, please refer to the Risk Assessment page for information on initiating the process. Please see the data category definitions page or click on the category heading for information.
Key
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Educational/Business Use Permitted – Use is allowed for educational and business purposes not involving any data types prohibited for this item. |
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Data Type Use Permitted – Data Type Use Permitted No technical, policy, or other issues exist that prohibit use of this data type with this service, unless you may send, store or share the regulated data type with this service if your data steward and your department/unit policies permit you to do so. For international data, consult the Privacy Office. |
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Use Prohibited – Use of this service with the regulated data type is prohibited. Do not use this service to send, store or share the regulated data type. |
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Item Under Review – Do not use. Use of this service to send, store or share the regulated data type is under review to evaluate security concerns. |
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Caution – Use extreme caution when storing this information as leaks may result in identity theft, violation of privacy, and financial loss. |
| Name | Student Records | Health Records | Credit Cards | Identifiable PII | Financial Records | Human Research Subjects | Export Control Research | |
|---|---|---|---|---|---|---|---|---|
| Acrobatiq | |
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| Adobe Connect | |
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| Allegro CL | |
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| ANSYS | |
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| Ares | |
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| Azure | |
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| Badge Safe | |
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| Big BlueButton | |
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| Blogger | |
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| BlueCanary | |
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| Box | |
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| Bridgesoft | |
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| Calibrated Peer Review | |
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| Camtasia | |
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| Canvas | |
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| Canvas Attendance | |
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| Canvas Network | |
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| Capsim | |
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| 360 Core | |
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| Cengage | |
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| Civics Nation | |
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| Collegenet | |
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| Compilers and Interpreters as a Category are Approved for Use | ||||||||
| Coursera | |
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| CRC Guidebook | |
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| Dipity | |
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| Dreamspark | |
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| Dropbox | |
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| Dropbox for Faculty | |
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| EduBlogs | |
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| Elgg | |
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| ePortfolio | |
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| Equella | |
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| EventBrite | |
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| ExamSoft | |
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| FileExpress | |
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| Flat World | |
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| Flickr Search | |
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| Follett/McGraw- Hill | |
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| Google Earth | |
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| Google Docs | |
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| Google Hangouts | |
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| Grademark | |
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| Harvard Business | |
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| iClicker | |
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| ilios | |
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| iRubrics | |
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| One.UF/Pearson | |
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| iThenticate | |
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| Kaltura | |
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| Kennethware | |
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| Khan Academy | |
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| Knowillage | |
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| Kognito | |
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| Kryterion | |
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| Learning Catalytics | |
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| McGraw-Hill Connect | |
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| MediaSite | |
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| Moodle (College of Ed. only) |
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| New York Times | |
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| Normal Lab Data Analytics | |
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| Office 365 - Exchange Online | |
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| Office 365 - OneDrive for Business | |
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| Office 365 - SharePoint Online | |
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| Office 365 - Video | |
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| Office 365 - Yammer | |
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| Office Mix LTI | |
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| Oncore | |
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| OneDrive | |
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| Panther Learning Sword | |
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| PB Works | |
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| Pearson | |
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| Pearson Custom Integration | |
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| Pearson Standard Integration (LTI) | |
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| Peermark | |
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| Piazza | |
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| Press Ganey | |
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| Proctor 101 | |
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| ProctorU | |
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| Prulu | |
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| Public Collections | |
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| PufferSphere | |
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| Qualtrics | |
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| Questica Budgeting | |
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| RedCap | |
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| Redirect Tool | |
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| Remote Proctor Now | |
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| Respondus | |
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| Rsmart One Campus | |
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| Sakai | |
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| Salesforce | |
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| SCORM 2004 | |
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| Skype | |
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| Slack.com | |
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| Smarthinking | |
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| Smarterer | |
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| Socrative | |
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| Software Secure | |
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| SSP (Acad Adv) | |
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| SoftChalk | |
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| Storify | |
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| Tableau | |
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| TED Ed | |
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| Titan Pad | |
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| Top Hat | |
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| TurnItIn | |
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| Twilio | |
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| USA Today | |
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| Vanilla Forums | |
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| Vimeo | |
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| Voice Thread | |
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| Wikipedia | |
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| Wikispaces | |
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| WileyPlus | |
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| Wiris | |
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| WordPress | |
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| Xanedu | |
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| Yellowdig | |
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| Youtube | |
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| Youtube Capture | |
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